Passport Agency Services


What do I need to apply for a NEW passport for myself and/or my child?
Anyone applying for a first time passport must apply in person using form DS-11. If you were under 16 when your passport was issued (a 5 year passport) you can not renew.

Please bring the following when applying for a passport:


  • Applications may be filled out online at and then printed single-sided.
  • The library also provides applications which must be filled out in black ink with no whiteout.
  • Do not sign the application until asked to do so by the agent.  You MUST sign in front of the agent.
  • The applicant(s) must be present.
  • Both parents and children must be present for all minor applications under the age of 16.


Applicants and parents of applicants under age 16 must have a valid photo ID.


Such as certified, original, long form birth certificates, naturalization papers, or a U.S. Passport for applicants over the age of 16.


The Library does not provide photo services, however there are several places that provide this service such as CVS, Walgreens and Wal-Mart. Please note that eyeglasses must be removed for passport photos, and photos cannot be over 6 months old.

Note: The U. S. State Department has strict photo guidelines and acceptance of your photo is always at the discretion of the U. S. passport agency.


All payments made to the U.S. Department of State must be made by check or money order. The Department of State does NOT accept credit or debit cards.  The library accepts cash, credit/debit card or check for the Passport execution fee, which is $35.00 per passport application.  A passport fee chart can be found here. For specific fee information, please contact the library.


The Coal City Public Library District has been designated as an official Acceptance Facility of the Department of State. We accept applications for NEW passports every day the library is open, during scheduled passport hours. No appointment necessary. Applications are taken on a first come, first served basis and we reserve the right to implement a wait list when necessary.
We strongly recommend you call us at 815-634-4552 to ensure an agent is on duty.

Monday – Thursday: 9am – 7:30pm
Friday: 9am – 5:30pm
Saturday: 9am – 3:30pm

 Please complete all paperwork except your signature before arrival.

Bring all paperwork and supporting documents with you.

If the passport is for a minor child, both parent and child must be present.

photo of US passport books


For further information on the passport application process please visit the U.S. State Department website. Please also feel free to call the Coal City Public Library District at (815) 634-4552. We are happy to review passport application requirements with you.


You can check the current processing times for passport applications here.


Passports can be renewed by mail if you respond “Yes” to all the following statements regarding your most recent passport:

  • I can submit it with my application.
  • It is not damaged (other than normal wear and tear).
  • I have never reported it lost or stolen.
  • It was issued within the last 15 years.
  • It was issued when I was 16 or older.
  • It was issued in my current name, or I can provide another document such as a marriage certificate or divorce decree that is evidence of my name change.
  • It was not limited to less than the normal 10 year period of validity for an adult passport due to multiple passport theft or losses, or due to issues with passport damage or mutilation.

If you cannot respond “Yes” to the above statements, you will need to apply for a new passport.